Sales: 0333 443 9995

    Customer Complaints Policy

    This agreement is made between Host Solutions, Parkside House, East Parade, Harrogate, North Yorkshire, HG1 5LF, United Kingdom (including all or any of its subsidiaries, agents, successors and assigns), and you the customer (“Customer” which expression shall include its permitted successors and assigns).

    Customer Complaints Policy

    At Host Solutions our primary focus is maintaining absolute customer satisfaction through sustainable pricing, proactively managed services and investment in hosting infrastructure.

    Sometimes we may fall short of the high standards we and our customers expect from us. If this happens it’s important that we are able to take on customer feedback and concerns and use this to improve our service.

    Step 1:

    If you’ve not already been in touch regarding your concern, the first step is our standard support channels; most issues we can resolve very quickly as soon as you get in touch. You can get in touch via:

    If you’re an existing customer, you can open a support ticket from your Client Portal

    Our average ticket response time is well under an hour and we will ensure that all tickets are replied to within 24hrs. All ticket submissions will receive an automatic email confirming that the ticket has been received successfully and the assigned ticket reference.

    Step 2:

    If you have already contacted us, and we’ve not been able to resolve your issue to your satisfaction, the next step is to submit a Formal Complaint.

    All complaints MUST be made in writing. This is to ensure we’re able to properly address and investigate your concerns and provide a full response.

    Complaints can be submitted by email to [email protected], or alternatively you can submit your complaint in writing to:

    Customer Complaints
    Host Solutions
    Parkside House
    East Parade
    North Yorkshire
    HG1 5LF
    United Kingdom

    What information you should include:

    You should ensure you include as much information about the issue as possible, this might include:

    • Name of the staff member you spoke with on the phone or support tickets
    • Ticket reference IDs
    • Date & time when issues occured or when you called
    • Details about the problem, how it started, what you did and any other relevant details

    Providing as much information as possible helps us to quickly investigate and fully understand the situation, what happened, what/if anything went wrong and how we can then try to resolve your complaint.

    What we will do:

    Usually our Customer Support Manager will review all complaints within 72 hours and provide an initial response while they investigate the issue.

    We will then provide a full reply to the complaint within 10 working days.

    Step 3:

    If the response does not meet your satisfaction, you may request that the complaint be escalated to a Company Director/Owner for review.

    One of our directors will then assess your complaint and the steps taken so far by our staff; they will then provide a response within 15 working days of the complaint escalation.

    All complaints are taken seriously and will be reviewed, investigated and responded to fairly and thoroughly. We understand that monitoring, and dealing with complaints promptly enables us to identify areas of weakness and we will then work to address these and continue to improve our service.